- ContractsManage your contract history and compare total revenue
- InvoicingStreamlined to create and send invoices in seconds
- Expenses + MileageKeep tabs on your outgoings and maximise personal income
- ClientsCentral directory for all your client details and transactions
- CompanySecure storage for company details and documents
- Tasks + MemosGet things done with ultra simple project management
- DashboardInstant real time company health check and tips
- Use EverywhereWeb based so you have access at home, on site, everywhere
Store details of your contract history organised by client and see instant revenue projections for each contract
Compare contracts
Every contract can be stored with details of role, date and rate. Smoothcontract automatically calculates the anticipated revenue for each contract allowing you to evaluate potential contract work.
All the info
Each contract includes a list of related invoices and can store associated documentation. Estimated and lifetime revenue including VAT breakdown is also shown.
Immediate renewal
Renew contracts with one click. Extension dates for the contract are automatically calculated based on the length of the contract.
One click invoicing of contracts and expenses without any tedious time sheet entry. Send stylish invoices in seconds
One click invoicing
Invoices can be created with a single click for a specific contract or client. All outstanding unbilled work and client expenses are automatically added to the invoice as line items.
Professional PDF invoices
Once created, invoices can be downloaded as a PDF or emailed directly to the client with an accompanying message of your choice.
Send invoices via email
Invoices may be sent as an attachment to the client with a full automated audit trail. Reminder messages may also be sent to prompt overdue payment.
Track invoice payments
Invoice payments may then be added as they are received. Smoothcontract keeps track of when invoices are due for payment and reminds you to chase payment if necessary.
Automatic invoice numbering
Invoice numbers are automatically generated using any preferred format you wish, and may use client specific numbering if required.
Keep track of all your business related expenses with associated receipts. Automatically calculate mileage
Keep tabs on your costs
Expenses in smooth contract may be categorised to suit your business and include a breakdown of costs by category and supplier so you can see where you need to focus on cost saving or negotiating prices.
There and back again
Calculating and recording business mileage can be a pain but smooth contract makes it simple with integrated free route calculation powered by Google Maps.
Ditch the shoebox
Receipts for company purchases can be uploaded to smooth contract where they will automatically create an associated expense. Any client costs to be recharged are automatically included on their next invoice.
Claim what's owed
Reclaim out of pocket expenses and business travel from your company using the one click expense claim. Your annual mileage is calculated automatically and you'll be reminded when it's time to claim.
Organise your client base with company and contact details along with all historic contracts, invoices and expenses
Clients directory
Organise your client base with company and contact details for each client. Clients are shown alphabetically with instant searching.
Money money money
Each client includes a list of all associated contracts, invoices and expenses. Payment status including lifetime revenue and amount outstanding is also shown.
Import and export
Clients may be imported or exported using vCard format so it's easy to share client details with your favourite address book and email applications.
Gather your vital company details in a single location for easy reference and inclusion on correspondence
Details to hand
Smoothcontract stores your company name and number, registered address, VAT and banking details along with a custom company logo.
Safe document storage
Upload your company documents to our secure storage area. Add a description and notes for simple yet powerful searching.
Manage your workload, assign responsibility and prioritize using drag and drop. Add simple stylish memos in seconds
Intuitive ordering
Simply drag and drop tasks to rearrange their relative priority. See at a glance when tasks are due, overdue or completed.
Get things done
Tasks can be assigned to any user in your company with accompanying notes and due date. Use tags to manage tasks across projects, contracts and clients.
Write it down
Memos are a great place to make notes for anything related to your company or contracting activities. They support simple formatting, links and images and can be downloaded as HTML documents for easy sharing.
Get an at-a-glance view of your company financial health based on predicted and actual income amounts
Instant overview
The dashboard is the heart of your smoothcontract experience. It provides an instant overview of your company health and helps you assess which tasks need your attention.
Understand your business
Easily identify your most profitable clients, worst debtors, highest earners and largest costs. Simple graphical data provided throughout helps you to analyse everything from chargeable rate to cashflow.
Invoice payment history
The financial summary provides simple monthly projections based on invoices issued and payments received. Details of current contracts and recent invoices are also shown.
What next?
We lead you every step of the way with a sophisticated workflow engine to suggest the next best action at all times, providing hints, tips, reminders and warnings relevant to your current task.
Add multiple users so that your company information is always available, always shared and always secure
It's good to share
Your account supports multiple users so that your clients, contracts and invoices may be shared with other authorised parties.
Change your mind
As your company grows, you may switch plans at any time to benefit from additional capacity. If you choose to leave, you can do so at any point with no cancelation charge and export all your data.
Web-Based
Smoothcontract is securely hosted in the cloud allowing access from anywhere in the world. We embrace the latest browser standards to provide a beautiful user experience with nothing for you to download or upgrade.
Secure. Very secure
The entire application is secured to the same high standard that banking institutions use, so your information is always kept private. All data and files held in your account are backed up automatically and reliably for your peace of mind.
